Charlie's Produce

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Accounts Payable Data Entry

Accounts Payable Data Entry

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Charlie’s Produce is the largest privately owned produce wholesaler on the West Coast, with distribution centers in Seattle, Spokane, Portland, Anchorage and Los Angeles. The secret to our 35 + years of success in this industry is PEOPLE! We strive to hire the best and we reward them with a working environment that fosters loyalty, stability, innovation, and growth. Charlie’s provides a healthy employee stock ownership program, competitive Medical/Dental/Vision and Life Insurance plans. And our newest benefit offers Pre-Paid Fully Funded College Tuition to our employees and the dependent children of our employees!


This entry-level position is under the general supervision of the Accounts Payable Supervisor and is a part of the Finance Department. The position is primarily responsible for initial processing of vendor invoices, both Purchase Order invoices and Non-PO invoices (Expense). For subsequent processing the position is expected to work closely with vendors, the Purchasing Department, and Expense invoice Approvers to resolve any discrepancies that may arise. Having a flexible attitude to priorities and schedule is an important part of being an A/P team member. 


Essential Functions: 

  • Reconcile PO-related invoices to the original PO by transferring data into a paperless electronic system.
  • Resolve any variances between invoice and PO with the buyer and/or vendor. 
  • Review, process and distribute for approval invoices that are received by email and regular mail. 
  • Send "Expense" invoices to the correct approver with the correct G/L Accounts, using the paperless workflow system. 
  • Respond in a timely manner to any vendor correspondence, including statements and specific invoice inquiries. 
  • Maintain excellent relationships with Vendors, Buyers, and Approvers. 
  • Communicate clearly, verbally and in-writing, with all internal and external customers. 
  • Process Credit Card Statements, Employee Expenses, and urgent Check Requests as needed. 
  • Other related duties as assigned. 



Required Skills, Experience and Education:

  • Strong data entry skills - typing and 10-key (over 7,000 kph)  
  •  BA/BS Degree in Accounting, Finance, or related major is preferred.
  • Or 3-5 years of experience in an Accounts Payable position will be considered

Salary Range: $40k+ DOE

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