Charlie's Produce

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Administrative Assistant

Administrative Assistant

Job ID 
2018-1226
Job Locations 
US-CA-Los Angeles
Posted Date 
4/2/2018
Category 
Administrative/Clerical

More information about this job

Overview

Reports to: HR Manager                                       Department: Admin
Exempt/Non-Exempt Status: Non-Exempt                                  Division: Irwindale, CA
Schedule: Monday- Friday, 7:30 AM – 3:30 PM
Job Summary: The primary purpose of this position is to complete administrative and clerical duties to support with the day to day operations of the distribution center. Provide administrative support to the division’s executive team.
 

Responsibilities

• Assist with scheduling appointments and calendar management for company executives
• Organizing files, data entry and record keeping
• Keep office supplies and equipment inventory
• Assist in all aspects of travel and meeting including flights, hotels, venues and guests for executive team
• Create presentations and reports
• Maintain office supplies and equipment inventory
• Order office supplies and equipment inventory
• Assist in answering phones and receiving office guests
• Completing expense reports
• Meeting Assistance: Ordering lunch/breakfast schedules and prepares conference rooms
• Employee event assistance
• Maintain petty cash and reconciliation
• Manages division’s mail distribution, postage,  prepares and sends packages via FedEx
• Division contact list updates
• Maintain company gear inventory
• Additional projects and tasks as assigned



 

Qualifications

• Excellent written and verbal communication skills
• 1 + year in office administration  experience preferred
• Excellent written and verbal communication skills
• Ability to work as part of a team in a fast paced work environment and willingness to help all members of the team.
• Ability to effectively manage multiple priorities, and meet deadlines
• Flexibility to handle ever changing scope of assignments and projects.
• Strong organizational skills
• High attention to detail and accuracy.
• Intermediate PC skills: Typing, internet searching
• Intermediate skills Microsoft Suite: Word, Excel, Outlook required
• Ten Key by touch / 5,000 key strokes per hour preferred
• 45  WPM typing speed preferred
• Current California driver's license and clean driving record 
 

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