Charlie's Produce

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Accounts Payable Data Entry

Accounts Payable Data Entry

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Charlie's Produce is the largest privately owned produce wholesaler on the West Coast, with distribution centers in Seattle, Spokane, Portland, Anchorage and Los Angeles. The secret to our 35 + years of success in this industry is PEOPLE! We strive to hire the best and we reward them with a working environment that fosters loyalty, stability, innovation, and growth. Charlie's provides a healthy employee stock ownership program, competitive Medical/Dental/Vision and Life Insurance plans. And our newest benefit offers Pre-Paid Fully Funded College Tuition to our employees and the dependent children of our employees! 



Shift: Monday – Friday 7:30 am – 4:00pm


Job Summary:  This full time entry-level position is under the general supervision of the Accounts Payable Supervisor and is a part of the Finance Department. The position is primarily responsible for initial processing of vendor invoices and customer payments.  For subsequent processing the position is expected to work closely with vendors, the Purchasing Department, and A/R Cash Applications to resolve any discrepancies that may arise. Ability to reliably maintain a fixed work schedule but flex priorities within the day is critical to the success of this position


Essential Functions: 

  • Transfer vendor invoice data into a paperless electronic system
  • Assess, sort, and electronically deposit customer check payments received by mail or driver pickup
  • Reconcile and deposit cash collected by drivers against COD customer invoices
  • Accurately input data into MS Great Plains to record deposits
  • Meet the time-line for deliverables to Accounts Receivable for subsequent processing of deposits
  • Maintain a reference list of customer accounts for accurate customer payment recording
  • Resolve any discrepancies between vendor invoices and goods received with the buyer and/or vendor
  • Correctly identify appropriate accounts for use in manual invoice reconciliation
  • Review vendor account statements and unpaid receivings to keep vendor accounts current and accurate 
  • Respond in a timely manner to any vendor correspondence, by phone, email, or mail
  • Coordinate as needed with the bank for deposit adjustment or handling inquiry 
  • Communicate clearly, verbally and in-writing, with all internal and external agencies 
  • Work independently while conforming to department policies and controls
  • Make recommendations for process improvements and expansion of duties
  • Other related projects or duties as assigned to support the success of the Finance Department


Required Skills, Experience and Education: 

  • Timely and consistent attendance
  • Strong data entry skills - typing and 10-key by touch (over 7,000 kph) 
  • BA/BS Degree in Accounting, Finance, or related major is preferred
  • 3-5 years of experience in an Accounts Payable or Account Receivable position with knowledge of general accounting procedures will be considere
  • Beginner-Intermediate MS Excel proficiency

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